Payroll Specialist

Who We Are

The Road Home was founded in 1923 and has been a leader in the endeavor to end homelessness for over 100 years. We provide low-barrier emergency shelters, supportive services, and housing-first-minded rental assistance that helps individuals and families step out of homelessness and back into the community. We are seeking compassionate and empathetic individuals who are interested in making a difference in the lives of others and their community. 

The Road Home is an Equal Opportunity Employer

The Road Home is a 501c3 non-profit social services agency whose mission is to help people step out of homelessness and back into our community.
Come be part of the solution.
We have a robust, reasonably-priced, and inclusive benefits plan for full and part-time employees (25-40 hours/week)

• Health Care Plan (Medical, Dental & Vision)
• HSA, FSA, HRA (We reimburse part of your deductible!)
• Retirement Plan (403B with TRH contribution and match)
• FREE Life Insurance for employees
• Paid Time Off (Vacation, Sick & 12 Public Holidays)
• One Floating Holiday Per Year
• Free Short Term & Long Term Disability
• Employee Assistance Program
• Free Training & Development
• Tuition Assistance for a wide variety of classes!
• Public Service Loan Forgiveness (PSLF) qualifying agency

Job Summary  

The Payroll Specialist will work as part of the Human Resources Department while interfacing with other departments within the agency to increase payroll service performance and improve the payroll system. This position will primarily be responsible for coordinating and facilitating biweekly payroll processes, reconciliations, and maintaining employee and agency data. Compliance and confidentiality are essential to this role. This detail-oriented position will require the ability to work in a dynamic environment.

*Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions, so please still apply 

*Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Location
Headquarters (HQ)

Reports to
VP of Human Resources

Position Status
Full-Time

Shift
Monday-Friday, 40 Hours

Pay Grade and Starting Salary
Grade 8, $22.05/hour

FLSA Status
Non-Exempt

Job Duties 

Payroll duties 

1. Accurately calculate and process employee wages, salaries, deductions, withholdings & benefits on a bi-weekly basis. 
2. Maintain payroll information by directing the collection, calculation, and management of employee and agency data. 
3. Ensure accurate and timely processing of payroll updates including new hires, terminations, rate changes and other personnel adjustments. 
4. Process payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. 
5. Prepare and file accurate tax and payroll reports for both internal and external use. 
6. Facilitate audits by providing records and documentation to auditors. 
7. Ensure compliance with federal, state, and local payroll, wage, hour, and tax laws. Record and process federal and state payroll tax deposits. 
8. Reconcile payroll to the general ledger and monthly bank statements. 
9. Issue, or reissue, physical or replacement checks or direct deposits due to payroll errors or final discharge. 
10. Coordinate and communicate pertinent payroll information with multiple facilities and departments within the agency and connect with employees to answer any questions related to pay or discrepancies. 
11. Prepare and respond to wage withholding orders. 
12. Maintain payroll guidelines by writing and updating policies and procedures. 
13. Maintain employee confidence and protect payroll operations by keeping information confidential. 
14. Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. 

Other Human Resources duties 

1. Complete employment verifications daily. 
2. Enter benefit deductions into payroll software and reconcile deductions with monthly enrollments. 
3. Upload salary updates into benefits software on a monthly basis.  
4. Prepare ad hoc reports as needed for accounting, HR, and other departments. 
5. Train employees and managers in payroll software as needed. 
6. Complete assigned monthly, quarterly and annual data reporting. 
7. Annually, prepare Total Compensation Statements. 
8. Cross train with other Human Resource staff to help provide efficient agency service and support. 
9. Other duties as assigned. 
10. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. 

Education and Experience 

• Two years of payroll experience or related accounting experience required. 
• Associates degree or higher in related field preferred. 
• Payroll certification preferred, or willing to become certified upon hire.  
• Experience working with diverse populations is preferred. 

Required Skills and Abilities 

1. Strong accounting skills. 
2. Detail oriented with excellent organizational and computer skills. 
3. Able to maintain a high level of confidentiality. 
4. Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes. 
5. Well-versed in payroll systems and software. 
6. Good analytical and problem-solving skills. 
7. Proficient with accounting software systems and spreadsheet software. 
8. Excellent verbal and written communication skills. 
9. Ability to perform biweekly, monthly, quarterly, and annual reconciliations. 
10. Dependable, reliable, and able to meet deadlines. 
11. Able to accept directions and provide feedback. 
12. Flexibility and willingness to learn new programs. 
13. Willing to be a proactive member of a team. 
14. Ability to work from a Trauma-Informed Care framework.  
15. Familiarity with or willingness to learn about the Housing First philosophy.  
16. Demonstrated awareness of and sensitivity to diverse populations. Ability to contribute to the agency’s commitment to enhancing awareness and appreciation of diverse ethnic and cultural heritages. 
17. Must pass a pre-employment background check and drug screen. 

Physical and Equipment Requirements 

• Ability to lift 15 pounds (files, etc.) 
• Prolonged periods of sitting at a desk and working on a computer.